This guide is an essential reference for any delegate attending the AWMUN conference and will provide an in-depth insight into the AWMUN Rules of Procedure
Rule 1: Scope
These rules of procedures are for the General Assembly, the Economic and Social Council. The Specialized Agencies, Regional Bodies, and Crisis Committee are self-sufficient, except for modifications provided by the Secretariat or Board of Dais, those rules will always take precedence in the event of a conflict.
Rule 2: Language
English shall be the official language of the committee. No other language shall be allowed during the sessions, including but not limited to the discussions in unmoderated caucus.
Rule 3: Delegations
- Each country will be represented by one or two delegates and one vote on each committee. If two delegates represent a Member State of a Committee, the delegates can present speeches together without formally yielding as long as only one delegate speaks at any given time.
- Placards and delegates’ identity cards will be handed over prior to commencing sessions.
- Delegates must always refer to themselves in the third person by the name of the State or Organization they are representing, or with the first-person plural. Example: “We..”., “Indonesia..”, “The delegate of Thailand..” but not “I..”
Rule 4: Participation of Non-Members
- Observers will have the same right to be recognized and addressed to the committee in debate as a member state, except that they may not vote on Draft Resolutions (DR), amendments, or procedural motions.
- A conference participant that does not represent a member of the United Nations and is not an observer may address a Committee only with the prior approval of the Chair.
Rule 5: Statements by the Secretariats
The Secretary-General or Under-Secretary-General designated by him/her may at any time make either written or oral statements of the committee.
Rule 6: General Powers of The Committee Staff
- The Committee Staff consists of the Chair and Co-Chair(s).
- The Committee Staff will declare the opening and closing of each committee session and may propose the adoption of any procedural motion to which there is no significant objection.
- The Committee Staff will also direct discussions, accord the right to speak, pose questions, announce decisions, rule on points of order, and ensure and enforce the observance of these rules.
- The Committee Staff also has the right to interrupt the flow of debate in order to show a presentation or to bring in a guest speaker or an expert witness.
- The Chair can choose to temporarily transfer his or her duties to another member of the Committee Dais Staff. The Committee Dais Staff members may also advise the delegates on the possible course of the debate. Further, no handouts may be circulated to the committee body without the knowledge and explicit approval of the Chair. In the exercise of these functions, the Committee Dais Staff will be at all times subject to these rules and responsible to the Secretariats.
- One of the Chair’s duties is to moderate speaking time, and as such, they will gavel during speeches to indicate remaining time, and the elapse of speaking time. The Chair will indicate at the start of the conference at what interval they will gavel, and delegates who are confused should raise a point of Parliamentary Inquiry.
Rule 7: Participants
- It is obligatory for all delegates and Board of Dais to participate in all consecutive committee sessions. Those who are not being respectful to the whole agenda during the conference will not be entitled to acknowledgment and will not be eligible for the award and appreciation were given.
- If the participant is not present during roll call, he or she is considered absent until a note is sent to the Dais staff. A delegate who is recognized but is not present when called upon yields his or her time to the Chair and debate shall continue unabated.
- An opportunity for prayer or meditation at the very beginning and at the very end of each session. Any delegate may move for a minute of silence before the first roll call takes place or immediately after the debate has been adjourned.
Rule 8: Credentials
The credentials of all delegations have been accepted upon registration. Actions relating to the modification of rights, privileges, or credentials of any member may not be initiated without the written consent of the Secretary-General. Any representative to whose admission a member objects will provisionally be seated with the same rights as other representatives, pending a decision from the Secretary-General.
Rule 9: Courtesy
Delegates are warned that Asia World MUN III has a zero-tolerance policy for slandering, disparaging, or acting in any other way that is inflammatory to other delegates, committee staff, and board of dais. Neither speeches nor debates with other delegates may contain remarks of this nature. Any delegate who feels that he or she is not being treated respectfully is encouraged to speak to the Board of Dais, who will then take the appropriate action. This rule shall not be misconstructed to prohibit robust and vigorous substantive debate over disagreements between delegates’ national policies, so long as such debate is conducted with courtesy and respect.
Rule 10: Use of Electronic Devices and Notes
- It is expected that all delegates bring an electronic device to AWMUN III.
- All working papers and draft resolution must be word-processed, and the board of dais may request amendments be word-processed at their discretion.
- The usage of electronic devices during moderated caucus or at the General Speakers’ List may be prohibited at the discretion of the board of dais.
- Delegates should not talk unless recognized by the board of dais or in an unmoderated caucus. Delegates are welcome to communicate during sessions by passing notes, so long as this does not become disruptive.
Rule 11: Quorum
- Board of Dais may declare a committee open and permit debate to proceed when at least one-quarter of the members of the committee (as declared at the beginning of the first session) are present.
- A member of the committee is a representative who is officially registered with the conference. The presence of a majority of the members will be required for the vote on any substantive motion. A quorum will be assumed to be present unless specifically challenged and shown to be absent.
Rule 12: Roll Call
- Roll call will be conducted at the beginning of each session by the Board of Dais in alphabetical order. Delegates shall establish their presence in the committee in either of the two following manners:
– Present and voting: Should vote “in favour/yes” or “against/no” in the substantive matter, without any possibility to pass or abstain.
– Present: Should vote “in favour/yes” or “against/no”, “abstain” and “pass” on the substantive matter.
- After roll call, Board of Dais will announce simple and two-thirds majority, as well as the minimum sponsors of Draft Resolution submission and amendment.
- Delegates who arrive during or after the roll call are required to send notes to the Board of Dais stating whether they are “present” or “present and voting”
Rules Governing Debate
Rule 13: Agenda
The first order of business for the committee will be consideration of the agenda:
- Asia World MUN III only has one topic in all committees, therefore it will be considered to have automatically adopted that topic area without debate.
- The council will proceed to General Speakers’ List (GSL). Delegates may speak generally on the topic area being considered. The Chair will invite those delegates who want to be put on the list. A country may add its name to the Speakers List by submitting a request in writing to the Board of Dais, provided that country is not already on the Speakers List and may remove its name from the Speakers List by submitting a request in writing to Board of Dais. The default speaking time for each speaker is one minute thirty seconds. If there is still remaining time, delegates are able to yield their remaining time in one of the three following ways :
– Yield to another delegate, his or her remaining time will be offered to that delegate. If the delegate accepts the yield, the Chair shall recognize the delegate for the remaining time. To turn the floor over to a co-delegate of the same member state is not considered a yield.
– Yield to a question, questionnaires will be selected by the Board of Dais and limited to one question each. Follow-up questions will be allowed only at the discretion of the Board of Dais. Board of Dais will have the right to call to order any delegate whose question is, in the opinion of the Board of Dais, rhetorical and leading and not designed to elicit information. Only the speaker’s answers to questions will be deducted from the speaker’s remaining time.
– Yield to Board of Dais. Such a yield should be made if the delegate does not wish his/her speech to be subject to questions. The moderator will then move to the next speaker.
- Motions are proposed by the delegates to drive the debate, such as proposing specific topics to be discussed by the council. Motions and points shall be raised when the floor is declared open by Board of Dais. The motion will require a simple majority to pass. These are several motions that are being used, such as:
– Motion for a moderated caucus
– Motion for an unmoderated caucus
– Motion to extend the previously moderated caucus or unmoderated caucus
– Motion to close the debate (two-thirds majority)
– Motion to suspend the meeting (to halt all council activities until the next scheduled meeting.
– Motion to adjourn the meeting (to end all council activities)
- All motions for caucus shall be ruled dilatory during the consideration of the agenda. Also, delegates will not be allowed to yield their time.
Rule 14: Moderated Caucus
The purpose of this moderated caucus is to facilitate substantive debate at critical junctures in the discussion. In a moderated caucus, Board of Dais will temporarily depart from the Speakers List and call on delegates to speak at his/her discretion. A motion for a moderated caucus is in order at any time when the floor is open, prior to closure of debate. The delegate making the motion must briefly explain its purpose and specify a time limit for the caucus, not to exceed fifteen minutes, and a time limit for the individual speeches. Once raised, the motion will be voted immediately, with a majority of members required for passage. Board of Dais may rule the motion out of order. No motions are in order during a moderated caucus. If no delegates wish to speak during a moderated caucus, the caucus shall immediately end.
Rule 15: Unmoderated caucus
A motion for an unmoderated caucus is in order at any time when the floor is open, prior to closure of debate. The delegate making the motion must specify a time limit for the caucus, not to exceed fifteen minutes. The motion will immediately be put a vote. A majority number is required for passage. Board of Dais may rule the motion out of order.
Rule 16: Closure of debate
When the floor is open, a delegate may move to close debate on the substantive or procedural matter under discussion. Delegates may move to close debate on the general topic or debate on an amendment. Board of Dais may rule such a motion dilatory. When the closure of debate is moved, the Chair may recognize up to two speakers against the motion. If there are no speakers against the motion it automatically passes. No speaker in favour of the motion will be recognized. Closure of debate requires the support of two-thirds of the members present. If the committee is in favour of closure, Board of Dais will declare the closure of the debate, and move the committee to immediate voting procedure.
Rule 17: Postponement and resumption of the debate
Whenever the floor is open, a delegate may move for the postponement of debate on a draft resolution, amendment, or topic currently on the floor. The motion, otherwise known as “tabling” will require a two-thirds vote to pass and will be debatable to the extent of one speaker in favour and one opposed. No debate or action will be allowed on any draft resolution, amendment, or topic on which debate has been postponed. A motion to resume debate on an amendment, draft resolution, or topic on which debate has been postponed will require a majority to pass and will be debatable to the extent of one speaker in favour and one opposed. If there is no speaker against, the motion automatically passes. Resumption of the debate will cancel the effects of postponement of debate. Board of Dais discretion over the postponement of debate.
Rules Governing Speeches
Rule 18: Speeches
- No delegate may address a session without having previously obtained the permission of the Board of Dais. Board of Dais may call a speaker to order if his/her remarks are not relevant to the subject under discussion, or are offensive to committee members or staff.
- The maximum time of speeches varies, based on the motion proposed by other delegates. The time limit for speeches is always subject to the Chair’s approval.
Rule 19: Time Limit on Speeches
Board of Dais may limit the time allotted to each speaker. The minimum time limit will be ten seconds. When a delegate exceeds his/her allotted time, Board of Dais may call the speaker to order without delay.
Rule 20: Right of Reply
A delegate whose personal or national integrity has been impugned by another delegate may submit a Right of Reply only in writing to the committee staff or by raising a point. Board of Dais will grant the Right of Reply and his or her discretion and a delegate granted a Right of Reply will not address the committee except at the request of Board of Dais.
Rules Governing Points
Rule 21: Points of Personal Privilege
Whenever a delegate experiences personal discomfort which impairs his or her ability to participate in the proceedings, he or she may rise to a Point of Personal Privilege to request that the discomfort be corrected. While a Point of Personal privilege in extreme case may interrupt a speaker, delegates should use this power with the utmost discretion.
Rule 22: Points of Order
During the discussion of any matter, a delegate may rise to a Point of Order to indicate an instance of improper parliamentary procedure. The Point of Order will be immediately decided by the Board of Dais in accordance with these rules of procedure. Board of Dais may rule out of order those points that are improper. A representative rising to a Point of Order may not speak on the substance of the matter under discussion. A Point of Order may only interrupt a speaker if the speech is not following proper parliamentary procedure.
Rule 21: Points of Parliamentary Inquiry
When the floor is open, a delegate may rise to a Point of Parliamentary Inquiry to ask Board of Dais a question regarding the rules of procedure. A point of parliamentary inquiry may never interrupt a speaker. Delegates with the substantive questions should not rise to this point, but should rather approach the committee staff during caucus or send a note to the dais.
Rule 23: Working Paper
- A working paper is used by the delegate to present their ideas and information regarding the topic that has been discussed previously. This working paper does not have any format, and there is no maximum number of working papers. A working paper can be submitted by an individual delegate or by a bloc.
- Board of Dais will open submission for working papers and declare the limit for submission and the method to submit the working paper.
- In case when there are more than one working papers, the numberings will be under the decision of the Board of Dais. After working papers have been received by Board of Dais, the delegates can discuss the working paper by raising a moderated caucus to discuss the working paper with the number that has been decided by Board of Dais.
Rule 24: Draft Resolution
- Draft resolution contains solutions and contents to address the issue being debated, which also has to answer the Question a Resolution Must Answer (QARMAs) written in the study guide.
- A draft resolution has a rigid format, such as the sponsors, signatories, as well as preambulatory and operative clauses.
- A draft resolution should be sponsored by a maximum of four countries and signed by at least ten per cent of the council before it can be entertained.
- The sponsors of one draft resolution cannot be sponsors of another draft resolution, but the signatories of one draft resolution can be signatories of another draft resolution.
- Board of Dais will determine the time limit for the submission of the draft resolution, the method to submit, and the maximum amount of the draft resolutions recognized by Board of Dais. If there are more than one draft resolutions, the numberings of draft resolution will be under the decision of the Chair.
- After Board of Dais recognizes draft resolution, the sponsors of draft resolution can introduce their draft resolutions by raising a motion, in order for the motion to be passed, it will need a simple majority. The Chair will then invite the representatives from each bloc to introduce their draft resolution. The maximum representatives from each bloc under the decision of the Board of Dais. After that, the Board of Dais will open question and answer session so that other delegates in the council can ask questions regarding the draft resolution being presented. The maximum time limit for presentation of draft resolution will be determined by the Board of Dais.
- A draft resolution may not be withdrawn from the floor. If the delegates wish to merge two draft resolutions, or substantially amend a single draft resolution, they should submit their work as a new draft resolution.
- Signing a draft resolution need not indicate support of the draft resolution, and the signatory has no further obligation. Signing a draft resolution only indicates a desire for the draft resolution to be discussed in committee.
- A draft resolution requires a simple majority of members voting pass. Only one draft resolution will be passed per topic area.
Rule 25: Amendments
- Amendments of draft resolution should have the approval of the Board of Dais and be signed by at least one-fifth of the delegates in each committee. Amendments are numbered in the order on the eventual size of the committee.
- To introduce an amendment, the delegate should propose a motion which requires a simple majority to pass. The limit and procedure on the introduction are the same as the draft resolution.
- The committee will move to an immediate substantive vote in whether to adopt the amendment. If the vote receives the simple majority required, the amendment will be considered part of the draft resolution.
Rules Governing Voting
Rule 26: Procedural Voting
All voting is considered procedural with the exception of voting on draft resolutions. Delegates must vote on all procedural motions, and no abstentions are allowed. A motion that requires a simple majority needs more than half of the committee members to vote affirmatively. A motion that requires two-thirds to pass requires exactly two-thirds of the committee members to vote affirmatively. If there is not the required number of speakers for/against a motion, the motion will automatically fail/pass.
Rule 27: Procedural Voting
Substantive voting is conducted on the voting of draft resolutions and voting on amendments. For substantive voting, each country shall have one vote.
- Substantive vote for the voting on amendments will be conducted immediately after the motion to close the debate has passed with a simple majority vote. Once the vote reaches the simple majority vote, the amendment is applied to the draft resolution.
- Substantive vote for the voting on draft resolutions will be conducted by the rule of roll call.
During substantive voting of a draft resolution or amendment, the council will secure the chamber. All delegates, Board of Dais, and note passers are not allowed to exit the conference room for any reason until the substantive voting has ended.
Rule 28: Roll Call Voting
- Roll call voting is conducted to decide which draft resolution will be adopted by the council as a resolution. Board of Dais will call countries based on alphabetical order, and the delegates who are “present and voting” should vote “Yes”, ”No”, “Yes with rights”. “No with rights”, and no abstain is allowed. The delegates who are “present” may vote “Yes”, “No”, “Yes with rights”, “No with rights”, and “Abstain”.
- All delegates who had requested the right of explanation will be granted time to explain their votes. The speaking time will be set at the discretion of the Board of Dais, not to exceed thirty seconds.
- Board of Dais will then announce the outcome of the vote
Rule 29: Voting by Acclamation
Board of Dais has the authority to ask the delegates if they want to vote by acclamation. Delegates can raise a motion to vote by acclamation and Board of Dais will ask if there is any objection. If committee members have no objection, then the motion will automatically be adopted without going into voting procedure. A single objection to voting by acclamation means that the committee will go into the normal voting procedure.